(Adopted at the Second Annual Meeting of the Society held in Cincinnati on December 28, 1971)
Article I. Name and Purpose
The name of this organization shall be “The North American Patristics Society, Inc.” [The original name of the Society as listed both here and in the title of the Constitution and By-Laws was “The North American Patristic Society.”]*
The purpose of the organization is the advancement of teaching and research in the field of Patristics as well as the promotion of the common interests of the membership through meetings, publications, and the like.
Article II. Officers
The officers shall be a President, a Vice-President (who shall be President-Elect during his or her term of office), and a Secretary-Treasurer.
The President and Vice-President shall serve for a one year or until the Society elects a successor and shall not be eligible to succeed themselves immediately. The Vice-President automatically becomes President at the end of the term. The Secretary-Treasurer, whose duties shall be executive in character, shall serve for three years and shall be eligible to succeed him- or herself once.
There shall be a Board of Directors composed of the President, the Vice-President, the Secretary-Treasurer and five other members elected by the membership, one of whom must be a student. Four of these latter five members shall be elected for a two-year term and shall not be eligible to succeed themselves immediately; the student member shall be elected for a one-year term.** [In the initial election one of the two members shall serve for one year; the other for two.]* Division of service shall be determined by lot. Editors of Society publications, appointed by the Board of Directors, shall be ex officio non-voting members of the Board of Directors. It shall be the task of the Board of Directors to conduct the business of the Society in the period between Annual Meetings.
The Board of Directors shall have the power to fill vacancies occurring among the officers or within its own membership. These appointments shall be interim in nature, the appointee serving until the next Annual Business Meeting of the organization. Appointees shall be eligible to succeed themselves directly by election at the next Annual Meeting. A Vice-President so designated by interim appointment shall not succeed automatically the next year to the office of President, but this person’s name shall automatically be placed in nomination for election to that office at the next Annual Business Meeting.
The President shall appoint members of the Nominating Committee whose duty it shall be to propose a slate of officers to be elected at the Annual Business Meeting. Members of the Committee shall serve for three years. (In the initial instance of appointment, one member shall serve for one year, another for two and a third for three.) The list of nominees shall be distributed to the membership at least three weeks prior to the Meeting, and nominations from the floor shall also be possible.
The duties of the officers of the Society shall be those which normally devolve upon such officials, except as provided in this instrument. Further definition of these duties shall be within the powers of the Board of Directors.
The term of office for all officers shall begin at the time of the election at the Annual Business Meeting.
Article III. Membership
Any person interested in promoting the aims of the Society may become a member on payment of the dues for the current fiscal year.
The annual membership fee shall be as from time to time determined at the Annual Business Meeting.
Article IV. Meetings
There shall normally be a regular Annual Meeting, including the Annual Business Meeting, at such time and place as the Society shall have determined at a previous Annual Business Meeting. If, however, under exceptional circumstances, conditions appear to the Board of Directors to be such as to render the holding of the Annual Meeting impracticable or undesirable, the Board of Directors shall have the power to cancel the meeting, and itself to transact all business that would come before the Annual Business Meeting except the adoption of amendments to this constitution and the election of new officers. The terms of all officers shall automatically be extended until the time of holding the next Business Meeting, and the Board of Directors shall have the power to fill such vacancies as may occur in the roster of officers and in its own membership, persons so chosen retaining their eligibility to succeed themselves directly by election at the next Business Meeting.
Special meetings of the Board of Directors may be held at the call of the President at such time and place as he or she may determine.
Article V. Program
The program of papers, addresses, and like events to be presented at the Annual Meeting shall be arranged by the Vice-President with such assistance as is desired.
Article VI. Amendment
This Constitution may be revised or amended by a two-thirds vote of the members present and voting at any Annual Business Meeting, provided that the membership has been apprised of the substance of all revisions or amendments to be offered at least thirty days before the time of the meeting at which action is to be taken.
IN WITNESS WHEREOF, we, being all the directors of the North American Patristic Society, Inc., have hereunto set our hands as of this the 28th day of December, 1973.
Amended May, 1996.
Amended May, 2010.
*Superceded language from the version of 1971.
**Change from four to five board members to include the election of a student member was amended in 2010.
Revised stylistically to accord with the intentions of the amendments of May, 1996: September, 2000; August, 2003; July, 2005.